• Supply Chain Management
  • Waco, Texas
  • This position has been filled

Website VanTranXFMR VanTran Transformers

Position: Purchasing Agent

Classification: At Will

Reports to: Supply Chain Manager




The Purchasing Agent is responsible for purchasing materials required for the timely manufacture of transformers, as well as working with Supply Chain Manager to secure favorable vendor terms, prices and schedules for delivery using knowledge of budget and schedule requirements.

Essential Functions

1. Reviews BOM from Engineering and MRP/Services Requirements.
2. Reviews planned orders to ensure Purchase Orders are created prior to commitment and approval process, Transmitting approved purchase orders with appropriate supporting documents or Drawings to Suppliers.
3. Tracks acknowledgment by Supplier, confirming system lead time, delivery date, and cost Tracking with designated Supplier delivery date and communicating to internal customers any shortage, backlog reporting to provide visibility of any potential interruption.
4. Reviews, updates and maintains open Purchase Orders until closed.
5. Updates PO Promise Dates from suppliers, follow up Ship dates on daily basis, and manage PO schedule changes / react to ERP exception messages in a timely manner.
6. Monitors & takes action regarding aging Purchase Requisitions (PRs), creates Purchase Orders (POs) and RFQs (Request for Quotations).
7. Achieves the best cost for material with outstanding quality and within customer Need-By date.
8. Owns Procurement / Fulfillment KPIs (On-time PO placement, On-time Delivery (OTD), Supplier Promise Date / PO Promise Date accuracy, Adherence to Supplier Contracts / Pricing, invoice resolution, etc.).
9. Partners with the Supplier Chain Manager and Quality Manager to negotiate on Vendor Recovery associated with Liquidated Damages (LDs) due to delivery & quality issues.
10. Partners with engineering & coordinates with suppliers on design change implementation.
11. Develops knowledge of supplier manufacturing processes, material and commodity pricing, and excellent focus on quality.
12. Acts as a first line of contact & establish strategic relationships with suppliers.


1. Ethical Conduct.
2. Communication Proficiency.
3. Strong Negotiation Skills.
4. Technical Capacity.
5. Self-Motivated.
6. Collaboration.
7. Time Management.
8. Business Acumen.
9. Decision Making
10. Ownership of Projects
11. Accountable to Objectives
12. Customer-Driven
13. Organizational Skills
14. Proficiency in Microsoft Office products

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Position Type & Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 AM to 5:00 PM. However, depending on workload there may be occasional longer days and occasional weekends if need be.


This position does not require travel.

Required Education & Experience

1. Bachelor’s degree from an accredited college or university
2. Minimum 2 years purchasing experience in the Electrical and Metal-Mechanic environment

Work Authorization/Security Clearance

Prefer you to be authorized to work lawfully in the US.

AAP/EEO Statement

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.